Grant Management Specialist
United States
Full Time
Mid Level
Position Overview:
MacMore is seeking a Grant Management Specialist at the Institute of Museum and Library Services to support a pending contract award.
Location:
Washington, DC
Key Responsibilities:
Minimum Qualifications:
Bachelor’s degree preferred in museum studies, library studies, and/or in a discipline relating to the arts, the humanities, or the sciences.
MacMore is seeking a Grant Management Specialist at the Institute of Museum and Library Services to support a pending contract award.
Location:
Washington, DC
Key Responsibilities:
- Conduct administrative completeness checks for applications.
- Prepare draft eligibility analyses (final determinations by federal staff).
- Enter and validate application data within eGMS.
- Review required documentation (e.g., strategic plans, attachments, budgets)
- Recommend potential peer reviewers and assemble draft panel configurations.
- Set up panels in eGMS with reviewers and applications.
- Troubleshoot reviewer issues, including by phone and e-mail.
- Prepare panel support materials.
- Use OMS First Check and Final Check tools to offer eligibility, completeness, and budget analyses.
- Draft project descriptions.
- Prepare and manipulate files for upload.
- Prepare data and visualizations for decision making.
- Prepare funding recommendation spreadsheets
- Conduct pre-award budget checks
- Review all assigned performance reports (interim and final) and document administrative findings.
- Identify issues, risks, or non‑compliance indicators; prepare draft recommendations for federal review.
- Prepare administrative correspondence templates for grantee outreach.
- Track grantee reporting compliance and conduct outreach on overdue submissions.
- Maintain a monitoring log documenting issues identified, status, and supporting actions.
- Review and process administrative personnel change requests
- Enter, update, and validate structured data fields in eGMS.
- Identify data anomalies and recommend corrections.
- Prepare datasets and reports as requested for internal tracking.
- Log received reports, evaluations, and plans in tracking spreadsheets
- Update report statuses and upload related material in eGMS
- Prepare evaluations and plans for 508-compliant web posting
Minimum Qualifications:
Bachelor’s degree preferred in museum studies, library studies, and/or in a discipline relating to the arts, the humanities, or the sciences.
- Personnel should have at least two years of experience processing applications and monitoring grant awards for a federal government agency pursuant to 2 CFR 200, with familiarity with museum and/or library functions based on the grant program assigned, for example:
- Museum support requires demonstrated museum administration expertise.
- Library support requires MLS or library program experience.
- Native support requires tribal eligibility expertise and familiarity with tribal governance requirements.
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